Invoice Analyst

Website Staples

Job Description:

As Store Development and Construction Invoice Analyst, you will be responsible to deliver timely, effective and efficient invoicing/reporting and financial reconciliation relative to the Fixturing, Store Development and Construction functions. This position is a cross functional role, supporting the Construction/FX and all supporting areas relative to project execution as it pertains to financial accountability and timely delivery of assets required to facilitate a project. You will be responsible for maintaining the TMS Database of suppliers and contractors supporting the functions listed above. Each day will be fast-paced, challenging, rewarding and meaningful.

Job Responsibilities:

  • Onboarding and set up of any new contractors and suppliers supporting Fixturing, Store Development or Construction
  • Conduct supplier/contractor performance discussions as per schedule
  • Create and execute project purchase/work orders for any assets or related service programs or items as required relative to any project
  • Point of Contact for orders for projects (PO creation, shopping list updates, Process efficiency, Proper allocation)
  • Timely Project/Fixture PO and WO invoice reconciliation, coding, processing
  • Invoice related reporting (Allocation, monthly spend to budget, forecast updates, variance explanations, etc)
  • Construction/Fixture Point of contact for upgrades relating to system enhancements and training pertaining to the User Management System database
  • Conduct PnL inquiries –project related expense – in partnership with Sr.Director/Facilities
  • Complete general correspondence and reports, customs clearance when necessary

Job Requirements:

  • Bilingualism (English/French) is considered an asset
  • Strong organizational skills/attention to detail
  • Post-secondary education – business administration, finance, facilities, construction
  • Experience with a Work order Management System is an asset
  • 3-5 years experience with Multi Site Facilities or Construction – WO/PO systems – invoicing, financial reporting, project management an asset
  • 1-2 years exposure to Staples work environment is an asset
  • Strong PC skills in a MS Office environment
  • Experience with fixturing/racking knowledge is an asset

Job Details:

Company: Staples

Job Category: Retail

Vacancy Type: Full Time

Job Location: Quebec City, Quebec, CA

Application Deadline: N/A

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