CDAR & I Assistant

Website SAIT

Job Description:

This administrative role will support the day-to- day needs for various departments that fall under Corporate Development Applied Research & International (CDARI), reporting directly to the Manager of Curriculum Licensing and ILMs. The responsibilities for this role will vary daily to support travel arrangements, couriers, shipping, arranging meeting rooms, tours, booking catering, supplies, greeting clients and other assigned duties as required.

Job Responsibilities:

  • Coordinating meeting room facilities and technical equipment
  • Order food, beverages and maintain kitchen area
  • Compiling and distributing agendas, transcribing minutes – when required
  • Arrange and book travel
  • Order keys, I-disks, access cards, computer accounts, phones, business cards, office space
  • Reconcile Visa / PCard statements for sales team and other personnel as required
  • Ordering office supplies
  • Contact IT support when necessary to ensure technical equipment is working properly
  • Order food and beverages for catered events
  • Managing calendars for meeting rooms and shared office spaces
  • Maintain organization of kitchen area
  • Ensure technical equipment is working properly
  • Prepare documents and packages for meetings when required
  • Order coffee and related supplies
  • Book meeting rooms and ensure meetings rooms are organized and clean
  • Assist with the coordination of on-boarding for new faculty/staff and students i.e.
  • Monthly expenses for leaders

Job Requirements:

  • Effective communication, organizational and problem-solving skills.
  • Strong communication, both written and verbal
  • 2 years of office administration experience
  • A diploma in office management or other relevant post-secondary experience
  • Excellent organizational and time management
  • Strong knowledge of Microsoft office (including Word, Excel, PowerPoint, Outlook and Access)
  • Excellent interpersonal and customer relation skills
  • Strong multi-tasking and logistics capabilities

Job Details:

Company: SAIT

Vacancy Type: Full Time

Job Location: Calgary, AB, CA

Application Deadline: N/A

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