Website Niagara College
Job Description:
Reporting to the Director, Financial Services, the successful candidate is a detailed-oriented individual with a strong focus on customer service who will provide administrative assistance and support to the Director Financial Services, Financial Services management team, and activities across the division including the College insurance program.
Job Responsibilities:
- Provides administrative support for HR/Payroll related processes including attendance reporting, part time contract entry and time reporting, and onboarding
- Organizes and expedites key action items so that matters are handled promptly, efficiently and with the appropriate degree of confidentiality
- Administrative support to the Director Financial Services and the Financial Services Management
- Assists with insurance claims management including communication and coordination with the insurance broker, insurers and third-party adjusters as required
- Manages schedule and exercises judgment in scheduling appointments and meetings
- Coordinates and supports cross divisional/committee meetings, communications, and events
- Supports activities across the Financial Services division including an efficient flow of information, scanning of invoices for accounts payable, filing, and coordination of document retention
- First point of contact for internal and external insurance related matters
- Acts as first point of contact for internal and external stakeholders, including in-person reception and telephone inquiries
- Supports projects undertaken by the Director including conducting research and collating data into coherent reports
- Coordinates, processes, and liaises with the insurance broker for internal and external Certificates of Insurance (COI) requests and insurance renewals
Job Requirements:
- Minimum three (3) years work experience in an administrative capacity within a high volume educational, financial, or office environment with proficiency in computerized accounting systems
- Good organization skills and ability to establish priorities, organize own work, and work with minimal supervision in meeting deadlines
- Ability to adapt to changing technologies, specifically new software applications and evolving spreadsheet techniques
- Excellent interpersonal and communication skills to deal tactfully with a variety of clientele, including college staff, students, vendors, contractors, and government officials
- Proven abilities in working independently, exercising good judgement, professionalism, and confidentiality
- Ability to multi-task and prioritize work projects and workflow
- Two (2) year diploma in Office Administration, Accounting, Business Administration, or similar field of study
Job Details:
Company: Niagara College
Vacancy Type: Full Time
Job Location: Niagara Falls, Ontario, CA
Application Deadline: N/A
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