Administrative Inventory

Website Fisheries and Oceans Canada

Job Description:

The purpose of this process is to create an inventory of candidates that will be used to staff position(s) within the Department of Fisheries and Oceans and Canadian Coast Guard that are based in locations across the DFO and CCG Arctic Regions which includes the Northwest Territories, Nunavut, Nunavik and Nunatsiavut. Linguistic profile requirements as well as tenures, position location, group/level, and/or security clearance may vary according to the position being staffed.  Remote work assignments from other locations may also be considered.

Job Responsibilities:

  • Receive, register, compile and distribute documents, and correspondence;
  • Supports marine safety and security in the Arctic
  • Researching and analyzing information
  • Contributes to the development of marine infrastructure, marine stewardship and protection of critical ecosystems.
  • Create contracts and purchase orders for the purchase of goods and services;
  • Input data to and maintain departmental systems for financial, human resources, and administrative information;
  • Make arrangements and ensure follow-up for logistical services (travel and meetings);
  • Extract, reconcile, interpret and compile financial information for use by management.
  • Focuses on sustainably managed Arctic aquatic and marine ecosystems and fisheries with and for the benefit of Inuit, First Nations and Métis and northerners.
  • Plays an essential role in advancing reconciliation and calling attention to growing Arctic economic opportunities.
  • Maintain files, records, databases, control/tracking and other reference systems;
  • Be the first point of contact for telephone calls, email messages, or in person enquiries;
  • Provide general office support services such as word processing, maintaining the office and filing systems, and ordering office supplies;
  • Focuses on working with Inuit, First Nation and Metis governments and organizations, provinces and territories, industry and other partners to advance program and services priorities in the Arctic

Job Requirements:

  • Successful completion of two years of secondary school or employer-approved alternatives
  • Ability to research, analyze and synthesize information.
  • Experience in supporting the preparation, review, and transmittal of correspondence such as briefing notes, correspondence and letters.
  • Experience providing written and oral analysis, advice and recommendations to management or clients.
  • Experience in providing administrative support to a manager/client
  • Ability to communicate verbally.
  • Ability to establish priorities and meet multiple deadlines
  • Secondary school diploma or acceptable
  • Ability to communicate in writing.
  • Experience using the Microsoft Office Suite (e.g. Word, Excel, PowerPoint, Teams and Outlook (or alternative e-mail software program)

Job Details:

Company: Fisheries and Oceans Canada

Vacancy Type: Full Time

Job Location: Barrie, Ontario, CA

Application Deadline: N/A

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