Payables Administrator

Website BGIS

Job Description:

Reporting to the Accounts Payable Manager, the Accounts Payable Representative is responsible for processing rent, utilities, recurring payables, telephone, expense claims, petty cash requisitions, and maintaining accurate vendor records. This position is also responsible for negotiating to reverse late penalties from suppliers, protect the company from fraudulent exposures, and minimising duplicate payments.

Job Responsibilities:

  • Minimise fines and penalties charges to suppliers by negotiating to reverse any penalties
  • Ensure that controls and documentation are in place and adhered to, for cheque runs so as to minimise on duplicate payments and fraud.
  • Perform cheque runs as per Accounts Payable cheque run schedule and transmit the EFT file to the bank as necessary
  • Sort, date stamp and distribute the Accounts Payable department incoming mail on a daily basis; seal, post and disburse all outgoing mail
  • Analyse data for vendors to ensure that required documentation is received for insurance and ensure controls are adhered to avoid duplicate vendors in the system
  • File paid invoices according to the various filing categories in the AP mailroom cabinets and this has to be done within the established time frame
  • Respond to all AP inquiries within 24 hours and ensure that established quality and quantity measures are met
  • Enter and maintain new vendors, process employee reimbursements, enter data in UCM tool, process rent, utilities, recurring payables, petty cash requisitions and vendor invoices in Oracle Accounts Payable
  • Other duties as assigned

Job Requirements:

  • Customer oriented
  • Effective team building skills – incumbent must be able to interact effectively with BGIS Team Members
  • High school completion plus a specialized technical or business course
  • Understand software applications and apply to perform daily tasks
  • Flexible and adaptable to a fast paced work environment
  • Strong analytical and problem solving skills to be able to detect discrepancies in payments
  • Excellent at planning and organizing to meet all deadlines
  • More than one year up to three years
  • Excellent oral and written communication to deal effectively with BGIS customers and Team Membe

Job Details:

Company: BGIS

Vacancy Type: Full Time

Job Location: 

Application Deadline: N/A

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